Privacy Policy

What We Collect

• Anonymous users: A session cookie to remember your language preference, and a device-local session that links you to trips you joined. No name, email, or account required.
• Google or Apple sign-in users: The display name from your chosen provider, plus a profile picture if the provider supplies one. Your email address is never stored as-is — we keep only a masked form for display (like j**[email protected]) and an irreversible hash used to recognize your account the next time you sign in. With Sign in with Apple your email may be a private relay address. Used to identify you across devices.
• All users: Trip names, member names, expense descriptions, amounts, currencies, and payment notes you enter while using the app.
• Uploaded images: Receipteller accepts photos of receipts, booking confirmations, and transaction histories; Pic'n Pick accepts menu photos. We temporarily store these images to read their contents and prepare expenses or menu items. Images can contain other people's names, card numbers, booking details, or addresses, so only upload what you have the right to share.
• Receipteller text: We collect the instructions and day notes you type, including text inserted into the field through speech recognition. Chillwari receives the transcript, not the audio recording, and submits the text only after you choose to continue.

How We Use Your Data

We use your data only to operate the service, meaning we display your trips, calculate splits, and keep you connected to your groups. We share data with the providers listed below solely to run these features. We never sell your data or use it for advertising.

Third-Party Services

• Google and Apple sign-in: When you sign in with Google or Apple, authentication is handled by that provider. See Google's or Apple's privacy policy for details.
• Exchange rates: We fetch live rates from a third-party provider. No personal data is transmitted.
• Receipteller and menu processing: When you submit an image or a text-only note, we send the selected images, extracted text, your typed or dictated instructions, and the trip context needed for the task (such as participant display names and currencies) to an AI provider. The provider processes this data only to return the requested result, does not use it to train its models, and we do not sell it.

Cookies and Tokens

We use first-party cookies only, with no third-party or advertising trackers. Preference cookies remember your language (cwr_lang), theme (cwr_theme), and timezone (cwr_tz). A short-lived cookie (cwr_efunnel) helps us measure how the add-expense flow is used. A session cookie keeps you connected to your groups, and signed-in users also receive a JWT refresh token stored in an HttpOnly cookie. These are required for the service to work or to remember your choices.

Data Retention

Your saved trips and expenses are kept until you delete them. Images uploaded to Receipteller or Pic'n Pick are deleted automatically after about 7 days; unfinished uploads are cleared sooner, and abandoned expense drafts after 30 days. Anonymous accounts with no active session are removed by a daily cleanup job. Sessions end on logout. You can also request removal of your data by email (see Your Rights).

Your Rights

You can delete trip data at any time within the app. Signed-in users can delete their account and Google- or Apple-linked data from Settings by choosing Delete account. You can also request deletion by email.

Changes

We may update this policy. The date at the top reflects the latest revision.

Contact

Questions? Email [email protected].